HR | Swan Print Group

Our HR and Human Rights Policy

Slavery and human trafficking are a hidden blight on our global society and we all have a responsibility to be alert to the risks, however small, in our business and in the wider supply chain. Our colleagues are expected to report concerns and management are expected to act upon them.

We are committed to ensuring that there is no modern slavery or human trafficking in our supply chain or in any part of our business. Our Anti-Slavery Policy reflects our commitment to acting ethically and with integrity in all our business relationships and to implementing and enforcing effective systems and controls to ensure slavery and human trafficking is not taking place anywhere in our supply chains.

Part of our initiative to identify and mitigate risk and due diligence process for slavery & human trafficking:

Generally we manufacture in house to ensure optimum control of the work environment;
Where possible we build long-standing relationships with local suppliers and make clear our expectations of business behaviour.
With regards to international supply chain we only work with established businesses with a like minded attitude to this critical concern.
We have in place systems to enable the reporting of concerns and the protection of whistle blowers.

These statements are made pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes our business’s slavery and human trafficking statements.

Child Labour:

Swan Print Group will not tolerate the use of child or forced labour within its operations or facilities. or supply chain We will not tolerate the exploitation of children, their engagement in unacceptable or hazardous work, and the physical punishment, abuse or involuntary servitude of any worker.

Any internship, work placement or seasonal employment of young people will be coordinated with their school or educational facility ensuring that they are closely supervised and that their morals, safety, health and compulsory education are not compromised in any way.

We operate a robust recruitment process, including conducting eligibility to work in the UK checks for all directly employed staff, and agencies on approved frameworks are audited to provide assurance that pre-employment clearance has been obtained for agency staff, to safeguard against human trafficking or individuals being forced to work against their will

Health and Safety:

All staff at Swan Group have been safely trained to always work in an environment that is both safe and in line with our Health and Safety Policy in addition to first aiders and mental health advisors.

Agency workers:

We only use specified, reputable employment agencies to source labour and alway verifies the practices of any new agency we are using before accepting workers from that agency.

Freedom of Association:

Every employee is free to belong to and to participate in the activities of any association, society, organisation, club or group without censure or disciplinary action by the Company, subject only to the limitation that such membership and activity shall not interfere with the performance of the employees’ responsibilities, duties, or work obligations.

Open door policy:

We operate an open line of communication where everyone can easily raise issues to feel heard and supported. This workplace standard allows for communication and trust throughout the company.

Equality:

We not condone any form of inequality, non-inclusion, harassment, or bullying and is committed to encouraging equality, diversity and inclusion amongst our workforce and eliminating any unlawful discrimination, our aim is for our workforce to be truly representative of all parts of society and for each employee to feel respected and able to give their best.

The purpose of our policy is to inform staff of the type of behaviour that is wholly unacceptable and to explain what options there are if anyone is to suffer from inequality, non-inclusion, harassment or bullying at work, this includes whether it’s during training, recruitment and/or working conditions. The process and options are outlined in our equality, diversity and inclusion policy.

In addition to this we also have a zero-tolerance approach to modern slavery in our organisation and our supply chains and disallows physical abuse or discipline, the threat of physical abuse, sexual or other harassment and verbal abuse or other forms of intimidation.

Disciplinary and grievance procedures are clearly detailed and communicated to all employees in our employee handbook. All disciplinary measures are logged and handled accordingly and we work within guidlines set by our HR advisors, Peninsula.

Staff can report any unethical behaviour anonymously should they feel can’t be resolved locally or for which the normal internal process is not suitable. Anyone raising a genuine concern which is in the public interest will be protected from victimisation. Third parties including suppliers can also follow our processes to report.

Any member of staff failing to adhere to our Anti-Slavery policy, or being involved in the threat of physical, sexual or any other abuse or other forms of intimidation will be subject to our disciplinary sanctions, which will be managed in line with our disciplinary process and policy guided by our secured HR advisor Peninsula.

This policy is made pursuant to section 54(1) of the Modern Slavery Act 2015 and has been approved by the Board who in conjunction with our HR advisor Peninsula will review and update annually regarding its relevance and effectiveness and will make improvements as required.